Human Resource Forms

City of Galena Application for Employment

City of Galena Police Department Employment Application

Water Park Application for Employment

Current Job Openings

Front Desk Administrative Assistant

TYPE: Staff

CLASSIFICATION: Non-Exempt

DEPARTMENT: Administration

LOCATION: City Hall

APPROVED BY COUNCIL: August 28, 2000

GENERAL PURPOSE

The Front Desk Administrative Assistant is expected to greet visitors while providing a variety of routine clerical, secretarial, and administrative support to the City Administrator, Mayor, and City staff.

SUPERVISION RECEIVED

Works under the direct supervision of the Office Manager.

SUPERVISION EXERCISED

As designated.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Function as the first point of contact by greeting visitors at the front desk and answering phones. Create a welcoming environment with citizens, elected and appointed officials, employees, vendors, and the general public.
Receive questions and complaints. Respond courteously with accurate answers or route to appropriate departments/third parties. Assist in resolving complex or sensitive customer service issues as directed.
Serve as cashier and issue payment receipts.
Process licenses including the coordination of that process for large events.
Coordinate collections process for unpaid parking tickets.
Maintain park reservations.
Compose, type, and edit a variety of documents (e.g. correspondence, memoranda, reports, etc.) requiring judgment, accuracy, and completeness. Input data into standard office and department forms. Compile data for various reports.
Coordinate procurement of department materials and supplies. Ensure that adequate stock is maintained.
Receive, stamp, and distribute incoming mail. Process outgoing mail.
Operate listed office machines as required.
Support the City Administrator on projects as assigned.

SECONDARY DUTIES AND RESPONSIBILITIES

Serve as the secretary to one Board/Commission with meetings held monthly in the evening; compile and type meeting agenda; send agenda to media; place copies of agenda in lobby, and post for public inspection; setup for meetings; take minutes of meetings; shut down after meeting; and transcribe minutes.
Assist Building Official/Zoning Administrator, Utility Billing Coordinator and Rental Housing Inspector with inspections, licensing, and various administrative and clerical tasks.
Operate a vehicle to run errands.
Apply knowledge, skills, and abilities to assist other City staff when requested and as time permits.

DESIRED MINIMUM QUALIFICATIONS

Education and Experience

A. Graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting, and bookkeeping, and,

B. Two (2) years of increasing responsibility experience, or,

C. Any equivalent combination of related education and experience.

Necessary Knowledge, Skills and Abilities

A. Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures.

B. Ability to perform cashier duties accurately; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations in a courteous manner.

C. Skill in operation of listed tools and equipment.

TOOLS AND EQUIPMENT USED

Multi-line phone system; personal computer including word processing (Microsoft Word); spreadsheet (Microsoft Excel); computer printers; copy machine; postage machine; fax machine; laminator; calculator.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet but may be loud during busy times.

TERM

An employee in this position serves at the will of the City of Galena.

SELECTION GUIDELINES

Formal application, rating of education and experience, oral interview, and reference check; job related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Starting pay is $22 per hour. Deadline for applications is Oct. 31, 2025.

Submit letter of interest, resume, and City of Galena employment application to Mary Beth Hyde, City Clerk, 101 Green St., PO Box 310, Galena, IL 61036, or to [email protected]. EOE

Public Works Laborer/Trainee

TYPE: Hourly

CLASSIFICATION: Non-Exempt

DEPARTMENT: Public Works/Parks

LOCATION: Public Works Building/Parks Building

GENERAL PURPOSE

The Public Works Laborer/Trainee is responsible for performing basic skills and learning advanced skills relating to parks, streets, utilities, equipment, and public buildings.

SUPERVISION RECEIVED

Works under supervision of the Public Works Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES

A. Parks and Pools

Mow grass, trim weeds, plant; cut and prune trees; perform minor repairs to equipment; including carpentry; painting and light bulb changing.

B. Snow Removal

Perform duties as directed, including snow blowing, snow shoveling, applying deicer. Plowing, spreading and loading trucks with deicer may also be required.

C. Water and Sewer

Drive trucks and perform work as required in trenches for water and sewer main breaks and replacements.
D. Streets and Sidewalks

Patch holes; tear out old surfaces; complete ditch work and cleaning; cut trees and brush; prepare streets for seal coating and blacktopping; assist in forming and pouring concrete for sidewalk and wall replacement.
E. Flood Control

Repair catch basins; fill sandbags; learn flood control procedures; including assist in closing floodgates; traffic control and clean up.
F. Vehicle and Equipment Use

Drive city vehicles; operate the loader; use a jackhammer; chainsaw and other power tools and equipment.
G. Vehicle and Equipment Maintenance and Repair

Clean and perform preventive maintenance; including changing oil; greasing and assisting with minor repairs.

H. Building Maintenance and Repair

Clean; paint; perform minor repairs; winterize buildings; help construct new structures.

I. Construction Prep Work

Site preparation including clean-up and hauling; assist in forming and pouring concrete; demolish structures; perform layout work with grader; pour footings and landscape upon completion of construction.
J. Administration

Requisition parts and supplies; fill out timesheets; fill out mileage and expense forms; keep vehicle maintenance records up to date.
K. Special Projects

As assigned by the Public Works Director.

L. Public Relations and Customer Service

Maintain a courteous and positive working relationship with the public, contractors and other public works related officials; report all complaints to the Public Works Director or the Foreman if the Director is not available.

Education and Experience

Graduation from a high school or GED equivalent, and,
One year of related experience, or,
Any equivalent combination of related education and experience.

Necessary Knowledge, Skills and Abilities

Skill in operating the listed tools and equipment or ability to learn the same.

SPECIAL REQUIREMENTS

Must possess a valid State driver's license or have the ability to obtain one prior to employment.

TOOLS AND EQUIPMENT USED

Lawn mower, snow plow, weed eater, chainsaw, utility tractor with bucket, and other tools and equipment.

PHYSICAL DEMANDS

Work is performed both indoors and out-of-doors. Outdoor work is required for many of the daily tasks of the position. Hand-eye coordination is necessary to operate various tools and equipment.

While performing the duties of this job, the employee is occasionally required to stand; walk; use hands and fingers, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell.

The employee must occasionally lift and/or move in excess of 100 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

While performing the duties of this job, the employee often works in outside weather conditions. The employee often works near moving mechanical parts and sometimes in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration.

The noise level in the work environment is usually quiet to moderate, but at times may be extreme.

TERM

The employee will serve at the will of the City of Galena.

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

Submit letter of interest, resume, and City of Galena employment application to Jason Bingham, Public Works Director, 101 Green St., PO Box 310, Galena, IL 61036, or to [email protected].

Police Officer, Full-time

Location: City of Galena, IL

Department: Police

Reports to: Police Chief

The Galena Police Department is seeking certified officers with full-time and part-time experience. Non-certified applicants are also encouraged to apply. The Galena Police Department is an equal opportunity employer seeking a dedicated role model with a strong focus on positive community relations. This individual needs to be committed to protecting and serving the citizens of Galena to the highest standards.

Galena Police Department offers multiple specialty positions such as K9 Officer, Narcotics, Critical Incident Response Team, Major Case Investigations, Alice (Active Shooter) Instructors and many others. Galena Police Department officers utilize the newest technology with Axon Body Worn Cameras, state-of-the-art Axon interview rooms, and a Polaris Ranger.

Individuals with up to seven years of prior experience are eligible for wages starting at $30.72 per hour. Benefits include 100% single coverage health, dental, life and disability insurance.

Applications can be found here.

For more information, call the Galena Police Department at 815.777.2131.

City Engineer, Full-time

Location: City of Galena, IL

Department: Engineering

Reports to: City Administrator

Starting salary: $85,000

JOB SUMMARY

The City Engineer will oversee the planning, design, and implementation of city infrastructure projects and initiatives. Responsibilities include managing public works, ensuring compliance with regulations, optimizing resources, and collaborating with stakeholders to support sustainable urban growth and development.

KEY RESPONSIBILITIES

Develop and implement infrastructure plans, including roads, bridges, drainage systems, water supply, and wastewater systems.
Conduct feasibility students and analyses to guide city development projects.
Supervise construction and maintenance activities to ensure quality standards are met.
Prepare and manage budgets, schedules, and contracts for engineering projects.
Ensure compliance with local, state, and federal regulations and codes.
Collaborate with other city departments, external contractors, and community stakeholders to address city needs.
Provide technical advice and solutions for engineering-related challenges.
Monitor and manage environmental impact and sustainability initiatives.

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university with a bachelor's degree in civil engineering or a related field.
Five years of experience performing municipal engineering work, ideally in urban planning or public works.
Licenses/certifications: Illinois Professional Engineer (PE) certification required, or ability to obtain an Illinois license within four months of employment.
Proficiency in engineering software and tools.
Strong knowledge of engineering principles, project management, and applicable regulations.
Excellent leadership, problem solving, and communication skills.

KNOWLEDGE, SKILLS AND ABILITIES

Engineering and Technology - Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and construction of public improvements.

Building and Construction - Knowledge of materials, methods, and the tools involved in the construction or repair of public infrastructure such as highways and roads, sewer, drainage, and water distribution systems, and broadband communications.
Design - Knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models.
Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
Law and Government - Knowledge of laws, legal codes, precedents, government regulations, executive orders, and agency rules.
Critical Thinking, Judgment and Decision Making - Thinking about the pros and cons of different ways or options to solve a problem and picking the best one.
Time Management - Managing your time and the time of other people.
Deductive and Inductive Reasoning - Using or making general rules or coming up with answers from lots of detailed information to solve problems.
Mathematical Reasoning - Choosing the right type of math to solve a problem.
Visualization - Imagining how something will look after it is moved around or changed.
Originality - Creating new and unique solutions.
Safety – Jobsite safety awareness and reporting.

JOB DUTIES

Serve as a project engineer for the planning, design, and execution of public infrastructure projects.
Respond in a timely manner to requests from both internal and external sources.
Be proactive in addressing issues brought to one's attention and elevate the appropriate issues to supervisor’s attention.
Works with draftspersons / technicians during design to produce working drawings.
Prepare engineering designs and technical reports for public infrastructure projects.
Conduct the planning, design and preparation of project drawings, specifications and estimates for assigned projects.
Ensure designs adhere to local, state, and federal regulations, and safety standards.
Conduct technical analysis to inform project decisions.
Advise on feasibility of public infrastructure projects.
Perform preliminary engineering evaluations, including but not limited to site investigation reports, quantity take-offs and opinions of probable construction cost.
Analyze and prepare reports, maps, drawings, blueprints, tests, and aerial photographs on composition, terrain, hydrological characteristics, and other topographical and geologic data to plan and design public infrastructure projects.
Prepare or direct preparation and modification of reports, specifications, plans, construction schedules, impact studies, and designs for public infrastructure projects.
Use computer assisted engineering and design software and equipment to prepare engineering and design documents,
Stay up to date with changes in public infrastructure regulations and industry standards.
Conduct regular site inspections to ensure work meets engineering specifications and quality standards.
Prepare technical reports, progress updates, and other documentation as required.
Maintain accurate project records and ensure all necessary documentation is submitted to stakeholders and regulatory agencies
Review proposed public and private developments public infrastructure impacts.
Ensure project or program success.
Develop and implement technical methods or processes.
Evaluate technical data to determine effect on designs or plans.
Implement design or process improvements.
Analyze operational data to evaluate operations, processes or products.
Monitor and evaluate project progress, identifying and resolving any issues or delays.
Aid in the development and oversight of capital improvement program (CIP) project scopes: outlining project need and source of funding, designing improvements and preparing bid/construction documents with design team, and managing staff and contractors through construction.
Manage consultant and contractor selection process.
Assign tasks and ensure appropriate delegation of responsibilities within the team.
Mentor the project team on procedures, calculations, regulatory requirements, and engineering practice.
Lead technical teams and provide quality reviews to deliverables.
Supervise and/or conduct the planning, design and preparation of project drawings, specifications and estimates for assigned projects.
Review and approve engineering designs and technical reports for public infrastructure projects.
Ability to look ahead on projects to identify possible challenges and identify options to navigate them. This includes effectively communicating internally and externally about the challenge(s).
Prepare and deliver presentations and reports to clients, government bodies, and other involved parties.
Explain project and program details to the City Council, City staff members and the general public; and give presentations.
Seek feedback and input from citizens, stakeholders and project partners.
Ensure clear and consistent communication regarding project goals, timelines, and deliverables.
Represent the department and oversee project staff/contractors and attend meetings at various sites.
Coordinate the work of multi-disciplinary technical staff across organizational boundaries.
Confer with stakeholders to establish project requirements for public infrastructure projects.
Assure that the project’s program and conceptual design meet the stakeholder’s needs and are compatible with master plans.
Ensure all projects comply with federal, state, and local regulations, and safety standards; anticipating future legislation; enforcing adherence to requirements; and advising management on needed actions.
Monitor procurement of materials, equipment, and services needed for the project.
Ensure that projects stay within budgetary constraints without compromising quality.
Continuously manage multiple projects or portions of projects of any size and complexity from initiation to closeout and warranty period.
Responsible for control of work-in-process.
Coordinate and approve pricing, estimating, scoping for proposed project contracts.
Review and approve monthly invoices.
Prepare and monitor budget reports and cost control analyses to keep projects within approved budgets and on their approved schedule.
Implement and monitor quality assurance/quality control procedures throughout the project lifecycle.
Monitor compliance to applicable codes, practices, QA/QC policies, performance standards, and specifications.
Track and monitor all project activities; inspect or review work under construction to make sure that all new construction and alteration work being performed by contractors complies with plans, specifications and codes.
Supervise the water and sewer contractor to ensure proper operation and the contract requirements are being fulfilled for the community’s public water system, sanitary sewer system, and wastewater treatment facility.

WORKING CONDITIONS

This position may require work both in an office setting and outdoors at construction sites.
May involve travel and irregular hours to meet project deadlines.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Submit letter of interest, resume, and City of Galena employment application to Matt Oldenburg, City Administrator, 101 Green St., PO Box 310, Galena, IL 61036, or to [email protected].

Application accepted until position is filled. EOE