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Why I Use SharePoint
Randy Williams gave a presentation on why organizations use SharePoint. He discussed common collaboration challenges such as information overload and distributed teams. SharePoint provides features to improve collaboration like team sites, document libraries, and lists. It also helps manage documents through versioning, check-in/out, and policies. SharePoint supports business processes with electronic forms, workflows, and connections to external systems. It makes information available through search and portals. Finally, SharePoint helps make better decisions with dashboards, Excel services, and data visualization tools.
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Randy Williams introduces SharePoint, addressing his experience and today's agenda, including collaboration and document management.
Highlights common workplace challenges like information overload, differing priorities between Business and IT, and enhancing collaboration.
Discusses various collaboration methods and the need for SharePoint as a comprehensive solution to overcome existing limitations.
Examines document management issues, lifecycle recognition, and solutions including workflow and electronic forms.
Focuses on leveraging social tools within SharePoint to capture knowledge, engage employees, and build communities.
Explores strategies for knowledge retrieval, including SharePoint indexing and search capabilities to improve information access.
Explores strategies for knowledge retrieval, including SharePoint indexing and search capabilities to improve information access.
Discusses different types of portals designed in SharePoint, such as intranet and extranet, highlighting their functions.
Describes features enabling better decision-making such as dashboards, KPIs, and real-time data visualization.
Promotes upcoming learning opportunities and invites participants to register and engage in further discussions.
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Why I Use SharePoint
- 1. Why I UseSharePoint?Randy WilliamsEnterprise Trainer & [email protected]: @tweetraw
- 2. About your speaker20years in ITdeveloper, consultant, trainer, authorAt AvePointEvangelist, ArchitectThree-time SharePoint MVPLived in Singapore in 2009-2010Currently based in San Diego, California
- 3. Today’s agendaPart 1(2:00 - 3:10)Introduction & OverviewBetter Team CollaborationA better way to manage documentsImproving everyday business processesQ&A / Break / Social (3:10 - 3:30)Part 2 (3:30 - 4:40)Sharing ideas, feedback and experiencesFinding what you needMaking information available to the right people at the right timeMaking better and faster decisionsClosing Remarks / Q&A / Social (4:40 - 5:00)
- 4. Common challengesTransforming datainto knowledgeRetaining knowledgeCollaborating effectivelyIncreasing accountability and efficiencyMaking better, faster decisionsAligning operational and tactical duties with strategic plan
- 5. The Workplace TodayInformationOverload How can I prioritize and react to the ever-increasing volume of communications and be more productive?Global/Distributed Customers, Partners, and TeamsHow can I get a global organization to coordinate across boundaries?High Cost of Communications and CollaborationHow can I leverage existing enterprise infrastructure and the Internetto lower communications costs?Disparate, Complex NetworksHow can I integrate my communications and collaboration networking infrastructures?5
- 6. Business and ITOften Have Different PrioritiesBusinessConnecting people across boundariesRetaining and accessing knowledgeMaximizing productivity and innovationAttracting and retaining talentITCostManageabilityIntegration and compatibilityScalability and extensibilitySecurity and compliance6
- 7. Who has usedSharePoint?
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- 9. How Do OrganizationsCollaborate Today?Issues & Limitations?PhoneConsumer Social NetworksEmailFace-to-FaceFaxMessagingFile SharesPaper-based9
- 10. Better Solutions areneeded….Lack of framework for future developmentInconsistent user experienceIsolated islands of informationThe cost of supporting multiple applicationsDifficulty providing access for external usersA lack of integrated securityUsers who are unable to see the business value
- 11. What SharePoint IS…“ABrowser Based Collaboration Platform”
- 12. What SharePoint DOES…SharePointin Plain English: http://www.youtube.com/watch?v=s12Jb5Z2xaE
- 13. Secure, Cost-Effective CollaborationCollaboratesecurely across products, technologies, and organizational boundaries.EnterpriseExtranetInternetTeamDivisionIndividualBusiness Applications (SAP, data warehouse, custom, etc.)
- 14. Overview of Collaboration FeaturesSitesLibrariesLists
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- 16. A better wayto manage documents
- 17. Document management frustrationsIcan’t find the document!Which file is the most recent?How am I going to merge all this together?Messy file sharesI can’t access the fileSecurityLocationDeviceNo way to undo editing mistakesOops, I didn’t mean to delete *that* file
- 18. Overview of DocumentManagementMetadataVersioningCheck-in/outApproval and publishingCo-authoringPolicies
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- 22. Process ChallengesLow efficiencyLowaccountabilityNothing documented / different interpretationsResolving cultural issuesHow to get off paper-based forms?Lack of tools to pull everything togetherAttempts to solve with just technology often fail
- 23. Automating routine processesElectronicformsWorkflowWorking with external systems
- 24. Electronic forms withworkflow
- 25. Ready for abreak?Q&A
- 26. Sharing ideas, feedbackand experiences
- 27. Harnessing the powerof social“Our staff is our most important asset”Capturing tacit knowledgeBlogs aren’t just for the geeksRating contentUsing tags and notesTearing down walls Building communities
- 28. Supports phonetic namelookup and WildcardsOrganization browsingFilter by focus, expertise, etcRecentcontentFinding People
- 29. Creating community knowledgeRichblogging experienceTag-cloud navigationContent ratingRich media embeddedComments and presence
- 30. Getting value fromsocial experience
- 31. Finding what youneed
- 32. Where does knowledgelive?
- 33. What can SharePointindex?SharePoint contentDocuments and PeopleFile serversExchange public foldersLotus NotesInternal and external web sitesOther databases (line of business systems)
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- 37. SharePoint is theglue that binds all of your other systems togetherRandy’s SharePoint Definition
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- 39. Magic Quadrant forHorizontal Portals
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- 43. A few otherexamples…http://www.wssdemo.com/livepivot
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- 46. Making better andfaster decisions
- 47. Decision making featuresSP10047DashboardswithKPIsExcel Services for online data analysisReport CenterVisio Services for visualizationPulling in data from external systems
- 48. Increasing insightEffective dataanalysis and decision-making with Excel ServicesData SlicersInteractive PivotTablesDashboards and heat maps
- 49. Real-time updates withconnectivity to any data sourceUser Interaction with shapes, graphics, and hyperlinksVisualize data – creating knowledgeReal-time, visual dataVisio diagrams within a browser
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- 51. Register today andlearn about these exciting topics:Office 365: Does it Work in a Leap Year?
- 52. To BLOB orNot to Blob? Storage Optimization Demystified
- 53. Without Boundaries: Building SharePoint for Real Global Collaboration
- 54. Application Lifecycle Management: A Cautionary Tale
- 55. The Truth BehindSharePoint Recovery and Availability: Meeting you SLAs
- 56. Automating and ProvisioningChange ManagementOr visit www.avepoint.com for more information
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