Evaluation report

Evaluation report

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  Evaluation report
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  Learning objectives • Whatis an evaluation report • Key things to consider for drafting an evaluation report • Various sections of an evaluation report
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  Evaluation report • Anevaluation report is a written document that describes how the program has been evaluated. It aims to describe whether the program achieved the intended outcomes. • The structure of the evaluation report may differ in terms of purpose of the program, budget, expectations, and stakeholder priorities.
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  Final evaluation reportshould describe • The “What” describes the program and how its purpose and activities are linked with the intended outcomes. • The “How” addresses the process for implementing the program and whether the program it is operating with due diligence. • The “Why It Matters” provides the rationale for the program and its impact on the area of intervention. What How Why It Matters
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  Reasons for aneffective evaluation reporting There are three reasons for communicating and reporting evaluation results: 1. Build awareness and/or support and provide the basis for asking questions 2. Facilitate growth and improvement 3. Demonstrate results and be accountable
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  Key things toconsider for drafting an evaluation report • Stakeholder engagement • Clarity • Adopting a ‘Systems’ approach • Succinctness • Professional • Outcome-focused • Unbiased • Consider the audiences
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  Basic elements ofa final evaluation report • Title page • Executive summary • Introduction • Program description • Evaluation focus • Data sources and methods • Results, conclusions, and interpretation • Use, dissemination, and sharing plan • Tools for clarity
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  Evaluation report: Section1 • Title page: The title page presents the program name, dates covered, and possibly the basic focus of the evaluation in an easily identifiable format. • Executive summary: This brief summary of the evaluation includes a program description, evaluation questions, design description, and key findings and action steps.
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  Evaluation report: Section2 • Introduction: In this section, the primary intended users are identified and the purposes and intended uses of the evaluation are described. • Evaluation focus: This section focuses the evaluation by identifying and prioritizing evaluation questions on the basis of the logic model and program description, the program’s stage of development, program and stakeholder priorities, intended uses of the evaluation, and feasibility.
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  Evaluation report: Section3 • Data sources and methods: This section addresses indicators and performance measures, data sources and rationale for selection of methods, and credibility of data sources. Data need to be presented in a clear, concise manner to enhance readability and understanding. • Results, conclusions, and interpretation: This section describes the analysis processes and conclusions and presents meaningful interpretation of results. This is a step that deserves due diligence in the writing process. The interpretation should include action steps or recommendations for next steps in either (or both) the program development and evaluation process.
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  Evaluation report: Section4 • Use, dissemination, and sharing plan: This is an important but often neglected section of the evaluation plan and the evaluation report. Plans for use of evaluation results, communication, and dissemination methods should be discussed from the beginning. • Tools for clarity: Other tools that can facilitate clarity in your report include a table of contents; lists of tables, charts, and figures; references and possibly resources; and an acronym list. Appendices are useful for full-size program logic models, models developed through the evaluation, historical background and context information, and success stories.
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  References: • https://transitionnetwork.org/wp- content/uploads/2016/09/Monitoring-and-evaluation-guide.pdf • https://www.cdc.gov/eval/materials/Developing-An-Effective- Evaluation-Report_TAG508.pdf •https://wmich.edu/sites/default/files/attachments/u350/2014/evaluati on-reports.pdf