Leveling the playing field 

Google Apps for Education isn’t just a way to share information – it’s the learning hub at Arlington Independent School District (case study) in North Texas. Students and teachers at Arlington ISD create more than 50,000 documents in Google Docs during any given week, and students can access this bounty of information when they aren’t in the classroom. For example, physical education students used heart monitors to measure their heart rates during different activities. As a homework assignment, they analyzed the data in Google Sheets and shared their findings with their peers.

With the affordability of Chromebooks, more students have access to devices. When students leave the classroom, they can sign onto Chromebooks on loan through the 1:1 program and access Google Apps for Education to continue learning, regardless of their technology options at home.

Collaborating beyond the classroom walls 

North East Independent School District uses technology to create a collaborative approach across schools, so students on its 70 campuses can share their work with peers and teachers. They’re creating a global learning environment by sharing assignments in Google Docs with students at international schools and with subject matter experts to get real-world feedback. For example, a sophomore history class shared its Middle Ages project with students in Denmark. “These devices have captured student’s excitement to learn, collaborate and think creatively,” says Tom Johnson, senior director of technology at North East ISD.

Introducing affordable devices for 21st century learning 

McAllen Independent School District is introducing 12,500 Chromebooks this winter to give students 24/7 access to technology as part of its new initiative: Transforming Learning in the Classroom, Campus and Community. Students, teachers and parents provided their input on the devices they wanted, and the technology team evaluated the costs. “As we move toward a 1:1 model, we had to consider the cost of providing devices for students, the ability to manage 12,500 devices and the cost of fixing and replacing devices,” says Ann Vega, director of instructional technology at McAllen ISD. After the rollout, more students will have access to tools that will equip them with 21st century skills.

Schools continue to expand what it means to go to school by incorporating digital learning into their curricula. Technology inspires students to think beyond their lesson plans, whether they’re in study hall, waiting for soccer practice or on a family vacation. Check out the schools’ stories and watch Arlington's webinar to learn more.

We’ve heard great stories from many of you about how you’re using technology to do amazing things in your schools, so we're going across the U.S. to see for ourselves! Check out the map below to see where we’ve been. We’d love to hear what’s happening in your state, so please share your story on Twitter or Google+ and tag us (@GoogleForEdu) or include the #GoogleEdu hashtag. 



With other location-specific developer tools from Google, we’re able to provide our users with a more meaningful and contextual experience. Google Street View shows users where free parking spots are from a 360-degree view and street view. The Directions API is particularly useful in providing driving directions to open parking spots.

We’re also helping commercial fleets find parking information, reduce time spent looking for spots and improve fleet productivity. Fleets pay more than four million pounds per year in parking fines, so knowing where parking is available is extremely valuable for their bottom line.

AppyParking has helped more than 100,000 users find parking spaces faster and with less stress. We’ll continue to expand our app to provide more actionable information for drivers and have added confidence knowing that we can rely on Google Maps tools.

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Say you’re a business about to talk through new product plans with your supplier, and you decide it’d be great to also get the thoughts of a key customer. No problem.

  1. Invite your external guests with Google Calendar
  2. They click a link in the event description and fill in their name
  3. In order to help give you control and security over your meetings, you’ll get a prompt to accept / deny their entry whether you’re using web, mobile or Chromebox for meetings.

With Hangouts security features like locking video meetings to only people within an organization and muting and ejecting participants, there’s always the right level of security to match your organization’s needs.

Learn more about Hangouts today.
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The Google Places API helps the site automatically scale the map to match searches. For example, if the user searches rentals in Paris, the Places API indicates the correct zoom level to display listings. If, instead, he searches for the Eiffel Tower, it will do a tighter zoom. The Places API also helps ensure accurate address data since in some cases the rental owners don’t provide complete address information.

With the help of the Google Maps APIs, Tripping.com’s traffic has grown 2,918%, to more than two million unique monthly visitors. So thanks to the Google Maps APIs, we’re not only keeping our visitors happy—we’re also seeing great business benefits as well.

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“Taking the guesswork out of knowing how long it will take to drive between homes will help us provide a better customer experience to our users”  Curtis Howell, Product Manager Customer Engagement, Redfin

Predictive travel time is available for both Standard Plan and Premium Plan customers in the Direction and Distance Matrix API, and for Premium Plan customers only in the JavaScript Maps API.

To get started with the predictive travel time, visit our documentation on the Directions and Distance Matrix API and try it out by signing up online for the Standard Plan or reach out to your account manager. To become a Premium Plan Customer, please reach out here.
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Every year we find new homes for more than 50,000 animals, and Google Apps tools make that rehabilitation process so much faster. Our 500 RSPCA inspectors are out in the field every day, investigating animal cruelty and complaints. Under our old system, none of them were connected to a central email hub, but now they all have Gmail and Drive on Android phones and access to Chromebooks, so they can instantly share test results, check documentation, send pictures and request temporary accommodation for an animal at one of our animal centres. And as soon as an animal is ready for rehoming, the quest begins to find new owners. We used to make promotional videos that we would burn to DVDs and deliver to our shops and centres by hand once a month, but now we can use Slides and a Chromebox to send promotions instantly to our screens, the same day an animal’s ready for a new home. No driving, no hassle with DVDs.

We’re committed to creating a more united, mobile, flexible workforce by the RSPCA’s 200th anniversary in 2024, and with Google Apps for Work, we’re well on the way to making that a reality. Working together in Docs isn’t just making our internal processes more transparent, it’s connecting people from parts of our organisation that otherwise operate independently and allows us to share knowledge and advice across the country. Hangouts let us meet face-to-face online and keep workflow moving with instant messaging. We’re also using Calendar to keep in synch and Sheets to work out duty rosters and book holidays.

Every time a supporter puts a pound in one of our collection tins, they want it to be spent wisely. By streamlining our services with Google Apps for Work, we make sure that more of that money serves the animals who need it. In the end, it could be food for a kitten, or a puppy, a horse, a seal, a hedgehog…
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Request and grant file access
Drive lets you quickly grab a link to files and folders so you can share them using other apps, but if you share a link before you’ve granted access, the person you’re sending it to won’t be able to open it. Now, the Drive for Android app lets recipients request access with a single tap. And on Android and iOS, file owners will be notified of the request instantly so they can quickly grant access.

Preview files without a Google Account on Android
Until now, you needed a Google Account to view shared files on your Android device. Now, you can do this without a Google Account just like on the web.

Some of the features mentioned are already available. Look for the rest to roll out in the coming week or so.

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Editor's note: Today we hear from Simon King, EMEA Operations Director for Imagination, a full-service, independent global design, communications and experiential agency serving clients that include Ford, Shell and Canon. With 1,200 people working across 20 global offices, Imagination uses Google Apps to increase efficiencies and save money. Learn how they’ve created efficiencies worth in excess of 800,000 pounds to the business over the past 5 years by adopting Google Apps.

Our team works together across the globe to deliver creative campaigns for some of the world’s most well-known brands. But imagine this: a team of 1,200 sharing a 750,000-asset library that’s virtually impossible to keep track of. Now add a manual and time consuming recruitment process and you’ll begin to understand how technology is every bit as crucial to our business as creativity. Google Apps for Work offers the exact tools we needed to overcome these challenges.

Google Drive has created efficiencies worth in excess of 100,000 pounds per year to the business by more than halving the time we spend searching for files in our cloud-based asset library. We no longer waste time with daily file searches hampered by misfiled, duplicated or out-of-date data, as each and every uploaded asset is tagged with metadata that makes it instantly searchable. With an average of 28 searches per day, each one taking just one minute to complete, the Google Drive asset library has revolutionised the way we work.


The cloud technology also means any member of staff with authorised access can download any file, no matter where or when it was created. Today our teams operating in 80 different countries can access the entire Imagination portfolio – anytime, anywhere – knowing they’ll be able to find the right files instantly. We’ve used it to create presentations in Moscow hotel lobbies, and review work in Sydney that was created a few moments before in London, all by easily pulling up files in our asset library on Google Drive. As one of our EMEA Client Services Directors explained to me, “Having the entire Imagination portfolio wherever I am is a game changer for business development.”

We also use Google Forms to simplify the process of recruiting. Google Forms have replaced a lengthy and time consuming paper-based recruiting process, with the digital system creating efficiencies worth in excess of 60,000 pounds every year in our London office alone. Each of the completed Forms triggers an email to relevant staff members, giving us a single, simple way to procure resources. By linking Google Forms and Sheets, our staff can manage critical resourcing no matter where they’re working, whether it’s from home or in an airport lounge. It’s added increased rigour to a crucial business process, and removed the potential for errors.

Google Apps reduced the time to get new joiners productive — we simply share access to Google Drive, using Drive’s advanced security settings to share relevant information with the right people, and they’re ready to work. From day one, they have instant access to more than 25 years of Imagination’s work and experience, and with two-factor login authentication, we can be sure we’re protecting confidential information.

As one of the early adopters of Google Apps in 2010, we’ve made use of all it has to offer to reach our primary goal: Transforming business through creativity. The technology has helped us minimise the back office challenges and maximise how we communicate and share our achievements with our colleagues globally. Google Apps has helped us create a real competitive advantage and save thousands in the process. Imagine that.
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These updates will help Google Apps for Work customers find the best apps for their needs, while making it simpler for employees to use any app on any device.
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Smart Reply suggests up to three responses based on the emails you get. For those emails that only need a quick response, it can take care of the thinking and save precious time spent typing. And for those emails that require a bit more thought, it gives you a jump start so you can respond right away.
There's actually a lot going on behind the scenes to make Smart Reply work. Inbox uses machine learning to recognize emails that need responses and to generate the natural language responses on the fly. If you're interested in how Smart Reply works, including how researchers got machine learning to work on a data set that they never saw, you can read more about it on the Google Research Blog.

And much like how Inbox gets better when you report spam, the responses you choose (or don't choose!) help improve future suggestions. For example, when Smart Reply was tested at Google, a common suggestion in the workplace was "I love you." Thanks to Googler feedback, Smart Reply is now SFW :)

Smart Reply will be rolling out later this week on both Google Play and the App Store in English. If you've got a lot of emails on your plate, now's a great time to try Inbox and get through them faster than ever.



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This year we've also worked to redefine the different forms Chrome OS can take, introduced the first designated Chromebook for Work, and brought more of your favorite Android apps to your Chromebook via Apps Runtime on Chrome (a.k.a. ARC). But there’s more to do. We have plans to release even more features for Chrome OS, such as a new media player, a visual refresh based on Material Design, improved performance, and of course, a continued focus on security. With our regular six-week software cycle and guaranteed auto-updates for five years, Chromebooks keep getting better over time. Finally, stay on the lookout for dozens of new Chromebooks in 2016.
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